Library Administration

Mission Statement: It is the mission of the Grove City Community Library to provide resources and services that enhance and contribute to individual knowledge, enlightenment, and enjoyment.  [Adopted by the Library Board of Trustees, Feb. 11, 2009]

Regular meetings of the Board of Trustees are held in the Community Library at 6:45 pm  the second Wednesday of each month except July and August.  Meetings of the Board are open to the public.

PREAMBLE: Whereas a free, public library is important to the intellectual life of a community by serving to preserve the great traditions of human thought, to stimulate the development of intellectual curiosity, to provide reading material and reference works for the entertainment and enlightenment of all, and to maintain a community center for reading and research:

NOW THEREFORE, the membership of the Grove City Community Library, Inc., adopts the following By-Laws.

SECTION 1. Name. The name shall be the "Grove City Community Library, Inc.," a non-profit corporation created under the laws of Pennsylvania.

SECTION 2. Management. The management of the business and affairs of the Corporation shall be in the hands of the Board of Trustees consisting of nine members:

A. Appointed members:

SECTION 3. Vacancies. Any vacancy in the board shall be filled for the unexpired term by the respective appointing or electing organization.

SECTION 4. Officers. The Library Board is required by law to elect at least a president, secretary, and treasurer from among board members, who shall be elected and installed at the January meeting of the Board of Trustees, and shall hold office until their successors are elected and have been installed.

SECTION 5. Meetings.

A. Monthly meetings of the Board shall be held on the second Wednesday of each month except July and August, at such time and place as the Board may from time to time determine. Special meetings may be called at the discretion of the President.

B. At all meetings of the Board, five (5) members shall constitute a quorum.

C. The order of business at meetings shall be as follows:

SECTION 6. Duties of Officers

A. The President shall preside at all meetings and shall appoint such committees as he/she or the Board shall consider expedient or necessary.

B. The Vice President shall perform the duties of the President in his/her absence.

C. The Secretary shall keep the minutes of meetings and perform such other duties as the President shall direct.

D. The Treasurer shall receive all monies of the corporation, deposit same in the name of the Corporation in a depository selected by the Board, and shall disburse such funds as ordered and authorized by the Board. He/She shall keep regular accounts and shall submit and report on same when requested at regular meetings. Checks shall require two (2) signatures. The Treasurer shall be one signer, and the other signer shall be one of the following: any other Board member or the Library Director. The Treasurer shall be bonded in accord with Section 412 of the Library Code.

E. The President, Secretary and Treasurer shall, upon being so directed by the Board, sign all leases, contracts, or other instruments in writing.

SECTION 7. Duties and powers of Board of Trustees. The Board of Trustees shall have general charge of the management and affairs of the Corporation including the power to amend the By-Laws, prepare the budget to be presented at the December meeting, employ the library staff, set salaries, employ special assistance as needed, approve library hours, and formulate general plans and policies to carry out the purpose of the Constitution as expressed in the Charter.

SECTION 8. Conflict of Interest Policy.

A. Definition. A conflict of interest may exist when the interests or concerns of any Trustee, officer, or staff member, or said person’s immediate family, or any party, group or organization in which said person holds a position as an employee, officer, director, or partner, may be seen as competing with the interests or concerns of the Grove City Community Library.

B. Disclosure. Each member of the Board of Trustees and staff of the Grove City Community Library must disclose in writing to the Board any possible conflict of interest.

C. Compliance. When such conflict of interest is relevant to a matter requiring action by the Board of Trustees, the interested Trustee shall bring it to the attention of the Board. The interested Trustee will retire from the room in which the Board is meeting and will not participate in any discussion or vote on such matter.

SECTION 9. Nondiscrimination Policy.

A. The Grove City Community Library shall not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, sex, sexual orientation, national origin, or mental or physical challenge.

B. Compliance. Compliance with the Pennsylvania Human Relations Act (43 P.S. Sections 951-963) shall constitute compliance with this paragraph.

C. Application. This policy shall apply to any person served, membership on the Board of Trustees, and staff employment.

SECTION 10.  Upon the dissolution of the corporation, the Board of Trustees shall, after paying or making provisions for the payment of all the liabilities of the corporation, dispose of all the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501 C (3) of the Internal Revenue Code of the 1986 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine.  Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

SECTION 11. Committees.

A. Nominating Committee consisting of three members, one to represent the Friends of the Library, and two from the Board of Trustees shall be elected at the November meeting of the Board. This committee shall present names of nominees for membership on the Board for election at the December meeting.

B. A Budget Committee may be appointed by the President to assist the Treasurer in developing a proposed annual budget.

C. A Personnel Committee may be appointed by the President to make recommendations to the Board of Trustees on personnel matters.

D. The Board of Trustees will be responsible for selecting an auditor at the January meeting to audit or review all the Library accounts in accordance with the guidelines of the Commonwealth Libraries.

E. Officers of the Board may act as an Executive Committee when circumstances warrant.

SECTION 12.   A Library Director will be appointed by the Board and will perform all the usual duties of a Library Director, including making reports to the Board at its regular meetings.

SECTION 13.  Amendments. These By-Laws may be altered or amended by the affirmative votes of seven members of the Board at any regular or special meeting.

Approved: January 1968
Approved: November 1972
Approved: December 1984
Approved: March 1987
Approved: March 13, 1996
Approved: September 11, 1996
Approved: October 11, 2000
Approved: April 9, 2003

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Last Revised:   April 6, 2009